The 4-part prompt formula
Role, context, task and output format. Leave one out and the answer goes vague in that part.
- Role: you are an office assistant
- Context: paste the meeting notes
- Task: summarise 5 key points
- Format: a table with an owner column
Summarise a meeting
Paste the raw notes and ask for tasks, owners and deadlines. Read it again before sending it to the team.
Draft a reply to a customer
State the main points of your reply and the tone you want. AI writes the draft; you fix names and numbers, then send.
Plan the week
List tasks and deadlines, and ask AI to sort them by urgency and spread them over the days. Leave a gap each day for surprises.
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